The Clerk and Deputy Clerk, as well as the Treasurer and Deputy Treasurer, are commissioners for taking affidavits in the Township of Madawaska Valley in accordance with the Commissioners for Taking Affidavits Act, 1990.
The Commissioner is not responsible for the content of the affidavit; it is the responsibility of the person whose signature is being commissioned. The person signing the document must understand the details to which they are confirming and that they are swearing an oath that the details are correct.
To have a document commissioned:
- All parties required to sign the document must be present and provide valid government-issued photo identification to prove their identity;
- The affidavit must be signed in the presence of the commissioner;
- The entire document must be presented;
- Staff will review the document to determine if the document meets specifications; and
- If the paperwork is in order, all parties named in the document will then swear an oath of truth and the document will be stamped and sealed.
The Township will not Commission documents related to the following (you will be referred to a solicitor):
- Wills and Estate Matters
- Real Estate Transactions
The Township does not have a Notary Public on staff. If your documents require a Notary Public, you will need to contact a Lawyer’s office.
It is at the discretion of the Commissioner of Oaths whether or not they choose to sign the document. If a Commissioner of Oaths is uneasy about the identity of the person signing or the content of the document for any reason, the Commissioner of Oaths may refuse to sign the document and the deponent will be referred to a lawyer.
The Commissioner of Oaths will not assist with the completion of the affidavit or provide legal advice.
Documents that are in any language other than English will not be commissioned, as we cannot validate the information that is sworn. There will be no exceptions to the Policy. Thank you for your co-operation.
Please note that identification pieces cannot be expired. Health Cards cannot be used as photo identification in Ontario.
There is no fee for residents of the Township of Madawaska Valley to have documents commissioned. If you are not a resident, please refer to the Schedule of Fees By-Law for the applicable fee.
Please call in advance to make an appointment with the CAO/Clerk, Deputy Clerk, Treasurer, or Deputy Treasurer to ensure the availability of a Commissioner for Taking Affidavits.
If you have any questions or concerns, please call 613-756-2747